OurOffset Nonprofit LLC.

Verifier Eligibility & Acceptance Policy

(Minimum requirements for independent third-party verification accepted by the OurOffset Registry)

Effective date: 15 April 2023
Last updated: 5 February 2026
Issuer: OurOffset Nonprofit Kft. (Registry Operator)

Relationship to the Internal Verifier Eligibility Assessment and Acceptance Procedure

This public document is based on the internal Verifier Eligibility Assessment and Acceptance Procedure of OurOffset Nonprofit Kft., and serves as a summary‑level extract prepared for external stakeholders. It outlines the minimum professional, ethical, and independence requirements that verifiers must meet in order for OurOffset to accept and evaluate submitted audit and verification reports at the registry level.

The detailed internal processes, due‑diligence steps, risk‑classification logic, and decision‑making mechanisms are defined in the internal procedure, which is not public and exclusively governs the internal operations and integrity‑protection controls of OurOffset. In the event of any discrepancy, the internal procedure shall prevail.

1. Purpose

The purpose of this policy is to define the minimum eligibility and acceptance requirements applied by the OurOffset Registry when receiving and reviewing third-party audit and verification documentation related to:

• carbon credit issuance,
• methodology validation and verification,
• project-level verification,
• Monitoring, Reporting & Verification (MRV) systems and software audits.

This policy supports the integrity, transparency, and credibility of carbon units recorded and issued in the OurOffset Registry, in alignment with internationally recognized best practices and the ICVCM Core Carbon Principles (CCPs).

2. Registry Role and Scope

OurOffset operates as an independent carbon registry and performs internal assessment of submitted audit and verification documentation.

OurOffset does not:

• accredit, license, certify, or formally approve verifiers or auditors,
• appoint or nominate verification bodies,
• select verifiers on behalf of project developers or applicants,
• provide any pre-approval or endorsement of verification entities.

OurOffset solely evaluates whether the submitted verification documentation meets the registry’s minimum requirements for acceptance and review.

3. General Eligibility Requirements for Verifiers

To be considered eligible, an independent third-party verifier or auditor must meet the following minimum criteria:

3.1 Legal identity and traceability

The verifier must be clearly identifiable as:

• a natural person, or
• a legally registered organization.

Supporting documentation (e.g., registration details, corporate information, contact details) must be provided upon request.

3.2 Professional competence

The verifier must demonstrate relevant professional competence and experience in at least one of the following areas:

• carbon accounting and greenhouse gas quantification,
• climate mitigation project evaluation,
• audit and assurance methodologies,
• environmental and sustainability standards,
• MRV system auditing and data integrity assurance,
• IT and cybersecurity audit (where applicable).

3.3 Independence and absence of conflict of interest

The verifier must be independent from the entity whose project, methodology, issuance, or MRV system is being audited.

Verifiers must not have financial, managerial, ownership, or operational involvement in the audited activity that could compromise impartiality.

3.4 Ethical and professional conduct

Verifiers must follow high standards of professional ethics, including:

• integrity,
• impartiality,
• confidentiality,
• transparency in reporting,
• avoidance of misleading or incomplete conclusions.

4. Minimum Requirements for Audit / Verification Reports

To be accepted for registry review, an audit or verification report must include at minimum:

• clear audit scope and objectives,
• defined audit methodology and applied standards,
• identification of audited entity and relevant project/system boundaries,
• documentation list and evidence base (including versioning where relevant),
• findings, non-conformities (if any), and corrective actions (if applicable),
• clear conclusion stating compliance status (compliant / partially compliant / non-compliant),
• signature(s) of responsible verifier(s) and date of issuance,
• conflict-of-interest and independence declaration.

Reports must be sufficiently detailed and reproducible to allow registry-level evaluation.

5. Grounds for Rejection

OurOffset may reject verification documentation if:

• independence is not adequately demonstrated,
• significant conflicts of interest exist,
• the report lacks minimum required elements,
• evidence is insufficient or unverifiable,
• data integrity concerns arise,
• misleading, incomplete, or manipulated information is identified.

OurOffset reserves the right to request additional documentation, clarification, or supplementary evidence before reaching a decision.

6. Internal Review and Decision-Making

All verification submissions undergo a registry-level review process, which may include:

• formal completeness checks,
• plausibility and consistency checks,
• assessment of documentation quality,
• assessment of verifier eligibility based on submitted information.

Based on the review, OurOffset may issue:

• acceptance and approval for registry issuance, or
• conditional acceptance subject to corrective action, or
• rejection with documented reasoning.

7. Confidentiality and Publication

OurOffset does not publish internal due diligence assessments or verifier evaluation results.

Only public registry information related to issued carbon units may be disclosed in accordance with OurOffset transparency policies and applicable legal requirements.

8. Updates and Revision

This policy may be updated periodically to reflect:

• evolving best practices,
• regulatory developments,
• updates to ICVCM guidance,
• improvements to registry procedures.

The latest version of this policy is always the one published on the OurOffset website.

OurOffset Nonprofit Kft.
Registry Operator